Term & Conditions

By placing a deposit on your reservation with The MELT Retreat, you acknowledge that you have read, understand and agree to be bound by the following policies, terms, and conditions:

Payment Policy

  • All deposits are non-refundable, non-transferable, and required to confirm reservations. NO EXCEPTIONS!

  • Final balances are due 90 (ninety) days (August 18, 2025) prior to the retreat start date at which time the form of payment on file will be automatically charged the balance amount.

  • Cancellations made for The MELT Retreat 90 (ninety) days or more from the retreat start date will owe no balance ONLY if The MELT Retreat is able to rebook your space. The $500 deposit will be forfeited.

  • Cancellations made for The MELT Retreat 90 (ninety) days or less from the retreat start date are subject to NO refunds of the deposit or balances paid.

  • All cancellation notices must be made in writing.

  • If The MELT Retreat cancels due to low enrollment or other extenuating circumstances, you will receive a refund less the $500 deposit and a $50 processing fee to cover credit card fees and administrative costs..

  • The MELT Retreat may offer reduced pricing or promotions at their discretion, with reduced pricing or promotions applicable only to new reservations. Any confirmed retreat reservations with deposit and/or full payment received by The MELT Retreat are not entitled to reduced pricing.

  • The MELT Retreat guarantees that all reservations booked and secured with a valid deposit will be held as indicated on the applicable confirmation. In the case of Force Majeure (country closures, natural disasters, etc.), this guarantee is not applicable and no refunds will be provided. The Brain Health Retreat in its sole discretion, will allow the amount paid to be transferred as credit towards a future retreat to be valid up to one year if applicable.

Covid 19 Policy

  • In the event there are further travel restrictions as a result of the Covid-19 Pandemic requiring The MELT Retreat to be cancelled, we reserve the right to determine the timeframe within which new retreat dates may be reserved based on development of travel restrictions and other scheduling factors. The MELT Retreat in it's sole discretion, will allow the amount paid to be transferred as credit towards a future retreat to be valid up to one year if applicable. The MELT Retreat cannot be responsible for additional costs incurred by guests as a result of the date change.

  • It is the responsibility of the traveller to complete their due diligence to ensure they are traveling and/or entering into Pamana according to the current mandates as stipulated by the Panamanian government. This includes any vaccines that may be required, testing, paperwork, etc. The Brain Health Retreat cannot be responsible for any additional costs incurred as such, or that may arise from non-compliance. Please visit the official Panama tourism link here for the latest on travel information and advisories.

Waiver of Liability

  • I release Fisher Fitness, LLC, Stacy Hamby, La Colectiva, The Wavehouse and its officers, directors, shareholders, agents, members and/or representatives from any kind of claim or injury resulting from any act or omission during movement practice, nutritional guidance or treatment. I understand it is my responsibility to consult with my physician prior to participation.